Owner Onboarding - Vacation Rental Collective

Welcome to VRC — Let's Get Started

Thank you for selecting Vacation Rental Collective as your short-term rental management partner.

⏰ Your property cannot go live until this form is complete — most owners finish in about 12 minutes.

Please submit by your agreed launch date so we can get your property listed and earning as quickly as possible.

Owner & Insurance Property Specs Property Details Services & Access Parking, Trash & Amenities TV & Listings

Step 1 of 6

Owner & Insurance

Basic owner details and your rental insurance policy information.

Owner Information

Owner(s) Name *

Property Address *

Short Term Rental Permit # if applicable

STR Permit Renewal Date

Insurance Policy — Insuring the Premises as a Rental Property

Policy Provider *

Policy Number *

Policy Contact

Phone Number

Is VRC listed as an Additional Insured on the policy? *

Yes — confirmed

Not yet

Certificate of Insurance

📄

Upload Certificate of Insurance

PDF, JPG, PNG — up to 10MB

Step 2 of 6

Property Specifications

Tell us about the layout, bedrooms, and sleeping capacity of your property.

Style of Home *

Levels in Home

Approx. Sq. Footage

Max Occupants *

# of Bedrooms *

# of Full Bathrooms *

# of Half Bathrooms

Bathroom Details List each bathroom, its type, and any notes — e.g. "Full Bath 1: tub/shower combo, Floor 1 / Full Bath 2: walk-in shower only, Floor 2 / Half Bath: powder room, main floor"

Bathroom

Bath Type

Location / Notes

Bathroom

Bath Type

Location / Notes

Bathroom

Bath Type

Location / Notes

Total Number of Beds

Bedroom Details

Please specify bed size(s), floor level, and whether the bedroom has an ensuite bathroom.
e.g. "1 King, Floor 2, ensuite" or "2 Queens, Floor 1, shared bath"

Main Bedroom / Bdrm #1

Bedroom #2

Bedroom #3

Bedroom #4

Bedroom #5

Bedroom #6

Additional Beds & Location pull-out sofas, roll-away beds, etc. — include location

Step 3 of 6

Property Details

Systems, appliances, and features guests will use during their stay.

Internet & Entertainment

WiFi Network Name *

WiFi Password *

Router Location e.g. in the living room under the entertainment console

Internet Service Provider *e.g. Comcast, CenturyLink, Starlink

ISP Account Login for account management — not shared with guests

ISP Account Password for account management purposes only

Cable/Satellite TV Provider

Cable/Satellite Package

Smart TV?

Yes

Sound System / Stereo?

Yes

Special Instructions for TV, Cable & Sound System

Climate & Utilities

Air Conditioning?

Yes

If yes — AC Type

Central AC / Forced Air

Portable AC

Swamp Cooler

Window AC Unit

Mini Split

Other AC Type

Type of Heat

Floor

Baseboard

Forced Air Furnace

Other Heat Type

Hot Water Heater

Tank

Tankless

Outdoor & Other Features

Pet Friendly?

Yes

Fenced Yard?

Yes

Deck / Patio with Outdoor Furniture?

Yes

BBQ Grill?

Yes

2 Propane Tanks for Grill?

Yes

Grill Utensil Storage Location e.g. top drawer to the left of the stove

Fireplace?

Yes

How to Operate the Fireplace(s)

Laundry & Utilities

Washer & Dryer in the Unit?

Yes

If not in unit — where are washer/dryer located for guests?

Breaker Box Location

Special Access Instructions for Breaker Box

Does the Home Use Propane (vs. natural gas)?

Yes

If yes — Tank on Auto Refill with Meter?

Yes

No — needs to be set up

Propane Provider — Company Name & Contact

Step 4 of 6

Service Providers & Access

Maintenance, landscaping, snow removal, and how guests and staff access your property.

Maintenance

Do you have a current maintenance provider? Required for private homes — we can assign one if needed

Yes

No — please assign one

Maintenance Provider Contact Info

Security Cameras

Are there any cameras on the property? Required disclosure for Airbnb & other platforms

Yes

If yes — camera locations Must be disclosed to guests. Cameras are never permitted inside the home.

Front Door / Entrance

Back Door / Exit

Driveway

Garage

Patio / Backyard

Pool / Hot Tub Area

Additional camera notes Brand, model, or any other details we should know

Septic System

Is the home on a septic system?

Yes

No — connected to municipal sewer

If yes — date last pumped / serviced

Septic service provider company name & contact info

Any special guest instructions regarding septic use?

Landscaping

Does your property require landscape services?

Yes

If yes — what landscape maintenance is required?

Do you currently have a landscaper?

Yes

If yes — landscaper contact information

If no landscaper — do you need VRC's help coordinating service?

Yes please

Snow Removal

Do you have a snow removal provider?

Yes

If yes — snow removal provider contact info

Property Access

Is the home equipped with keyless entry?

Yes

Electronic Lock

Electronic Lock?

Yes

Code(s)

Existing Master Code(s)

Lock Location e.g. front door / back door — must enter backyard gate to get to it

Brand / Model of Electronic Lock

Special Instructions

Garage Key Pad

Garage Key Pad?

Yes

Code(s)

Location e.g. right side of garage door

Do you want guests to have access to the garage?

Yes

Special Instructions

Lock Box

Lock Box?

Yes

Code(s)

Location e.g. to the left of the front door mounted on the patio column

Special Instructions

Owner & Cleaner Storage

Do you have a closet VRC can lock off for cleaners?

Yes

If yes — where is it located?

Does it have a lock on it now?

Yes

If yes — code or key location

Do you have a closet / cabinet / garage locked off for you as the owner?

Yes

If yes — where is it? e.g. garage / main bedroom closet / pantry

How does VRC access it? e.g. use the key stored in the cabinet above the washer

Step 5 of 6

Parking, Trash & Amenities

Parking options, trash logistics, hot tub, pool, and other amenities.

Parking

Available Parking Types

Attached Garage

Parking Garage

Detached Garage / Carport

Off-Street Parking

On-Street Parking

Other Parking

Number of Dedicated Parking Spaces

Trash

Trash Container / Dumpster Location where guests dispose of trash

Trash Collection Day

Collection Location

Collection Time

Do trash containers need to be moved for collection?

Yes

Do you have a service provider that moves trash containers?

Yes

Hot Tub

Hot Tub?

Yes

Shared or Private?

Shared

Private

Hot Tub Brand

Hot Tub Model

Hot Tub has a Locking Mechanism?

Yes

No — VRC will install one

If yes — access code and how to access the tub

Pool

Pool?

Yes

Shared or Private?

Shared

Private

Hot Tub / Pool Service

Current Hot Tub / Pool Service Provider if applicable

Access Codes, Amenity Location & Special Use Instructions

Step 6 of 6

Television, Listings & Launch

Streaming details, marketable amenities, and getting your property live.

Television & Streaming

Confirm home has basic cable or streaming equivalent e.g. Hulu Live, YouTube TV

Streaming Account Login

Streaming Account Password

Additional TV Use Instructions anything guests need to know to use the TVs in your home

Marketing & Special Amenities

Additional Marketable Information special amenities, nearby attractions — help make your listing stand out

Legacy Listings

Any existing reservations booked before contracting with VRC?

Yes

If yes — attach reservation list Include: Arrival Date, Departure Date, Booking Source, Guest Name, Phone, Email, Total Amount

📋

Upload prior reservations list

PDF, XLS, CSV, DOC — up to 10MB

Expected First Guest Hosting Date

Owner Block-Off Dates dates to block before going live

Confirmation

By checking this box I confirm that all other marketing listings (e.g. VRBO, AirBnB, etc.) associated with my property that were previously managed by myself or a third party entity are deactivated at this time.

✓

Form Submitted!

Thank you for completing your New Property Intake Form.
A member of the VRC team will be in touch within 1 business day to review your details and confirm next steps.

Questions? Reach us at [email protected]

Step 1 of 6

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